Declaration of Use Filing Service

Trusted by 12,000+ businesses and with over 25,000 trademarks handled since 2014, we make declaration of use filings simple: we confirm requirements, review your evidence of use, and submit the declaration of use form for you.

declaration of use for trademark
proof of use in commerce for trademark

How to File a Declaration of Use with iGERENT

Step 1: Tell us about your trademark

Use our contact form to share your registration details and the countries where you need to file a declaration of use for your trademark. No legal jargon, just the essentials.

Step 2: An expert reviews your case and sends a tailored quote

A dedicated specialist checks deadlines, scope, and local trademark proof of use requirements. Then you will receive a clear, itemized quote, so you know exactly what’s included.

Step 3. We guide you on the right evidence

Your agent explains what qualifies as proof of use for goods and services. Before anything is filed, we review your materials to make sure they meet local standards.

Step 4. We prepare, file, and track the submission

We complete the filing and submit your declaration of actual use, manage formatting and translations if needed, and follow up until the process is complete.

Declaration of Use by Country

Choose where you need to file, we’ll handle the rest. Declaration of Use requirements vary by jurisdiction. Select your country to see the service details and start your declaration of use filing with iGERENT.


Everything You Need to File with Confidence

Declaration of Use requirements vary by country. We help you confirm the correct timing, prepare the right documents, and manage the filing end to end, so your trademark stays in good standing.

Dedicated Trademark Experts
Dedicated Trademark Experts

You’ll work with one point of contact who explains the process clearly, helps you understand what counts as proof of use for your trademark, and keeps everything moving.

Multi-country Filing Expertise
Multi-country Filing Expertise

The U.S. isn’t the only country with use-related obligations. We support brand owners worldwide and tailor each filing to local trademark proof of use requirements.

Clear Fees, No Surprises
Clear Fees, No Surprises

Every trademark is different. We quote based on your jurisdictions, classes, and the scope you want to maintain, so you get a clear price that fits your strategy, with no unnecessary add-ons.

Evidence Review & Filing
Evidence Review & Filing

We pre-check your proof of use, format it correctly, translate when necessary, complete the declaration of use form, and submit it for you. You approve the final package, we handle the paperwork.

Why Declaration of Use Filing Is Critical

Dedicated Intellectual Property Experts

Keep Your Trademark Registration Active

Missing a declaration of use deadline can lead to partial or full cancellation, sometimes without a second chance. We help you stay compliant and avoid preventable losses.

international intellectual property protection

Avoid Rejections Caused by Weak Proof of Use

Many filings fail because the evidence of use doesn’t match the listed goods/services, or doesn’t meet formal requirements. We help you submit stronger proof from the start.

intellectual property agent

Stay Protected Across Multiple Countries

Each jurisdiction has its own rules, forms, and standards. We centralize your filings so you don’t have to manage different systems, timelines, and document requirements on your own.

FAQs: Everything You Need to Know Before Filing

Declaration of Use requirements can be confusing. These answers will help you understand timelines, evidence of use expectations, and what to prepare before we file on your behalf. If you don’t see your question here, contact our team and we’ll guide you based on your trademark and country.

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Do I Really Need to File a Declaration of Use for My Trademark?

In many countries, yes. A Declaration of Use (or a similar use confirmation filing) is a key trademark maintenance requirement to keep your registration valid and enforceable.

For example, this type of filing is commonly required in jurisdictions such as the United States, Mexico, Argentina, the Philippines, Cambodia, and Haiti. Similar rules may apply in other countries depending on how and when your trademark was registered.

If you miss the deadline, your trademark may become vulnerable, lapse, or create complications at renewal time. Since requirements vary by country, we’ll confirm whether it applies to your trademark and when it’s due based on your registration details.

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What’s the Difference Between a Declaration of Actual Use and a Declaration of Continued Use?

These terms are often used differently depending on the country, but the idea is similar: they confirm that your trademark is being used and should remain protected.

  • A Declaration of Actual Use typically confirms that the trademark is being used in real commerce and may require evidence of use (common in certain jurisdictions).
  • A Declaration of Continued Use generally confirms the mark is still in use as part of ongoing trademark maintenance (sometimes linked to renewals or specific anniversary deadlines).

Not sure which one applies in your country? Share your trademark details and we’ll guide you. Contact us here.

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What Counts as Acceptable Proof of Use?

Acceptable proof depends on the country and on whether your trademark covers goods, services, or both. In general, proof of use should show your trademark being used as a brand, not just as a name on paper.

Common examples may include:

  • Product labels or packaging showing the mark
  • Tags, stickers, or inserts used on goods
  • Photos of the product with the mark visible
  • Website screenshots showing the mark tied to the goods/services (with ordering or availability if relevant)
  • Marketing materials, ads, brochures, or catalogs
  • Invoices or commercial documents, when applicable

Don’t worry, your dedicated specialist will confirm what’s strongest and most compliant for your specific case.

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What if I’m Not Selling Anything Yet?

You may still have options. Depending on the country, you might be able to:

  • file a declaration of non-use (with a valid reason), or
  • adjust the filing scope to reflect what’s actually in use, or
  • take the right steps before filing so you don’t risk submitting weak or incorrect information.

If you’re unsure, contact us and we’ll review your situation and explain the safest next steps.

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Why choose iGERENT for your Declaration of Use filing?

Trusted by 12,000+ businesses and with over 25,000 trademarks handled since 2014, we simplify declaration of use filings through one dedicated specialist coordinating local attorneys worldwide.

With iGERENT, you’ll have a dedicated specialist who will:

  • confirm your correct deadline and filing window
  • review what applies in your country (and whether proof of use is required)
  • guide you on what to prepare and what to avoid
  • handle the filing process end to end and keep you updated

Want to see what other businesses say about working with us? Read our testimonials.

Complete Your Trademark Strategy

Whether you’re checking availability, expanding internationally, or keeping registrations active, we’ll help you choose the smartest path.